This text file contains late-breaking news and information that is not found in the documentation. Please read this document before using your new software.
Sharing Now Contact version 1.x Contacts
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Now Contact version 3.0 lets you share Contacts with other users on your network using a Public Contact Server. If you’re upgrading from an earlier version of Now Contact, you can make your existing version 1.x Contacts available on the Server. The following suggestions can help you avoid problems when making your Private Contacts Public.
• If you’re a network administrator (or are acting as network administrator for your organization), create a wide range of Public Categories that can include as many of your users’ Contacts as possible; this will encourage them to make their existing Contacts Public. To further facilitate Contact sharing, post several Contacts to a Public Category yourself.
• As a Now Contact user, don’t hesitate to subscribe to Public Categories and post your Contacts on a Public Contact Server—it can save you data entry time and give you access to valuable Contact information. Refer to page 125 in your Now Contact User’s Guide for complete instructions.
• Keep in mind that other users in your workgroup may have the same version 1.x Contacts in their Contact Files that you have in yours, and that they may also want to make them public. This can lead to duplicate Contacts in network users’ Contact Files. To locate duplicate Contacts in your file, choose “Find Duplicates…” from the Find menu and display a list of the found duplicates (it’s best not to merge duplicates when Public Contacts are involved); you can then determine which of the duplicates contains the latest data and delete the obsolete one. Refer to page 95 in your Now Contact User’s Guide for details on finding duplicate Contacts.
Upgrading
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If you use Envelope Templates containing bar codes that you created in Now Contact version 1.x in version 3.0, be aware that the placement of the bar codes may alter slightly. Open your converted Envelope Templates in version 3.0 to ensure proper bar code placement.
General
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It is possible for the Now Contact application to be damaged if the following are true:
• You’re using the transparent compression option of Now QuickFiler (a component of Now Utilities 5.0).
• The Now Contact application is included among the items eligible for transparent compression.
• Now QuickFiler attempts to compress the Now Contact application while it is open.
Since transparent compression occurs only when your Macintosh is idle for a period of time that you specify, this problem will occur only if you routinely leave Now Contact open on your Macintosh while you’re away from it (during lunch, overnight, etc.). If you do this often, we recommend one of the following strategies (see the Now Utilities documentation for details on these suggestions):
• Turn off transparent compression in Now QuickFiler completely if it’s not essential to you.
• Specifically exclude Now Contact from transparent compression.
• Set transparent compression to occur during a specific time period (1:00 AM – 6:00 AM) instead of after a period of idle time, and make sure you quit Now Contact each day before that time period begins.
Printing
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All Now Contact printing Templates have been optimized for laser-quality printing. Although you can print Contact data using other types of printers, you’ll get the best results using a laser printer.
When you print Contact data using an Address Book Template, the Contacts are automatically sorted by the Listing field regardless of the sort order of the current list.
The “From” and “To” fields in the Print dialog box are ignored when you print Address Books, Labels and Envelopes.
Compatibility
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If you’re running a Public Contact Server, a Now Up-to-Date Public Event Server and Microsoft Mail on the same Macintosh, the Microsoft Mail Client won’t notify you when new mail arrives. To remedy this situation, move one of the Server applications to a different Macintosh.
Public Contact Server
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If you move a Public Contact Server from one network zone to another, any users that were connected to the Server may need to locate it on the network (select the Server and click “Locate Server…” in the Server Connections dialog box).
You can improve Public Contact Server performance by:
• Installing the Public Contact Server on the fastest Macintosh possible. More importantly, a hard disk with fast access time will improve performance.
• Distributing Public Contact data among multiple Public Contact Servers to handle Public Contacts in certain related areas. Instead of having one Public Contact Server for your entire workgroup, you might have a “Marketing Contacts Server” and a “Finance Contacts Server,” installed on the same Macintosh. (Setting up multiple Servers does entail more administration, but it makes for shorter lists of Categories for users to choose from when subscribing.)
The Public Contact Server should be the last application to open at system startup. You may need to rename the Public Contact Server alias in your Startup Items folder in order for this to occur; simply give it a name that makes it the last item to appear in that folder alphabetically (add a “z” before the alias name, for instance).
Public Categories
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When you edit Contacts in password-protected Public Categories, the password prompts can be delayed. This may mean that you finish an edit (changing a Public Contact’s address, for instance) before you are prompted for the password. If you don’t enter the correct password, the edits you made are not sent to the Server.
Linking with Now Up-to-Date™
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If you link different Calendar Files to Now Up-to-Date at different times, you run the risk of having Contacts that appear to be linked to a Calendar File, when in reality they are not. We recommend that you use only one Contact File and one Calendar File for linking Contacts to Events.
Importing
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You can quickly import contact data from TouchBase Pro version 4.0 or Dynodex version 3.0, 3.5 or 3.5.1 using Now Contact’s importing feature. Simply open the Contact File you want to import the data into, then choose “From TouchBase Pro 4.0…” or “From Dynodex 3.0/3.5/3.5.1…” from the Import submenu in the File menu. Locate and select the appropriate file in the directory dialog box that appears and click “Open”; after all the Contacts are successfully imported, they appear in the List View of your Contact File. (Documents and events attached to the Contacts are not imported.)
Word Processor
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Now Contact 3.0 does not include the “Page Break” button in the Word Processor Toolbar, as described in the documentation. You cannot insert page breaks in Word Processor documents.
When you’re in Preview mode, pressing Option when you click the “Preview” button to leave Preview mode replaces the document’s merge fields with the data from the last previewed Contact.
The 0 (zero) mark on the Word Processor’s ruler represents the current document’s left margin. In the Template Editor, the 0 mark in the upper ruler represents the physical edge of the page. Keep this in mind when opening Word Processor documents in the Template Editor—any Tab stops you may have set may be offset by your margin settings.
